onepoint REPORT No. 45 (Q1/2015)

EDITORIAL New Free Group Server Edition…
SOLUTION Outlook: Naming Changes in onepoint 13…
NEWS onepoint Extends Free PPM Solution to Small Teams…
SPOTLIGHT Portfolio Analysis — Keeping it Simple…
LINKS Documentation, Software, APIs…
ABOUT About onepoint REPORT…


Dear Readers,

In fall last year, we introduced a free single-user version of onepoint PROJECTS, the “Personal Server”. The Personal Server enjoys great download rates every day since our launch and we got tons of positive feedback — especially from PM trainers, consultants, but also students and teachers.

Since people are really loving the Personal Server we decided to also introduce a free entry-level, on-premise multi-user product targeted at startups and small teams. The new free “Group Server” is only available for a couple of weeks and we are already eager to see if it will enjoy the same level success as the Personal Server. You can get more information about the new Group Server in the Solution section below.

In the last REPORT I also hinted at a completely new product we are working on and although I cannot share details with you yet, I can tell you that we will provide a new mobile experience for project contributors that also integrates with some new social PM features we will launch in onepoint PROJECTS 13. The effort is currently focused on iOS and will launch slightly after release 13.

You will see that 2015 will bring a lot of new functionality, but also many optimizations and improvements — not just for classical PPM, but also a lot of new and interesting features for our unique bidirectional JIRA integration. So stay tuned :-).

Best Regards,

Gerald Aquila, Founder & CEO


NEW: FREE onepoint PROJECTS Group Server

The new onepoint PROJECTS Group Server is our free, multi-user on-premise edition of onepoint. The Group Server provides all the base functionality of onepoint PROJECTS Enterprise Server for up to 4 users. This will also include future new base features such as the agenda management tool that we will launch with onepoint PROJECTS 13.

onepoint PROJECTS Group Server is your zero-cost entry into the team-oriented onepoint product family. Since it is built on top of the same technology stack as the Enterprise Server and uses the same database schema you can easily upgrade to the Enterprise Server should you need optional modules later on, or if your user base grows to more than 4 users.

So, what are you waiting for? Download your free onepoint PROJECTS Group Server and get started — risk free and without obligations :-).

onepoint PROJECTS 12.2 Update 2

Our latest update contains mainly bug fixes and smaller improvements. It is generally recommended for all installations of onepoint PROJECTS Enterprise Server, please update your installation if you have not done so yet.

Outlook: onepoint PROJECTS 13 - Naming Changes

With onepoint PROJECTS 13 we will introduce a few naming changes that we thought about a long time and also discussed extensively during our last two global user meetings. The changes will not be extensive, but we wanted to inform you early on about five areas where the changes will be more obvious:

  • The “Task List” will become the “Activity List” and “My Tasks” will become “My Activities”. Our intention is to provide a clearer differentiation between (scheduled and ad hoc) “activities“ on the one hand and more high-level “todos” on the other hand. We think that this will be clearer than the current “task”-based naming.
  • The “Monitoring” tab will go away and become the new “Controlling” tab. We always liked the differentiation between monitoring and controlling, but it never really caught on and this way we believe the new naming will be more logical and straightforward especially for new users.
  • The “Controlling” tab will become the “Status” tab and “Controlling Sheets” will be renamed to “Status Reports”. We think that many of our customers will especially like this change, as this will make status reporting more compliant with the naming in their project handbooks. The new naming is now also consistent with the existing multi-project “Status” tab.
  • The “Checklist” tab will be renamed to “Todos” as this is more in line with the IPMA standard and is also more consistent, as this tool will also host optional “agendas”.
  • Finally, the “Pipeline Status” will now be called a “Pipeline Stage”, or just “Stage”. This will especially make those of our customers happy who use a PRINCE2, or a stage-gate methodology. The “Stage” naming is also more consistent with PMI and IPMA standards and it allows us to use the “Project Status” now for the general project traffic light which again improves standard compliance.

We will of course outline all changes in the “Changes” document that comes with every onepoint release as well as point them out explicitly in the delivery email when onepoint PROJECTS 13 becomes available. And although we understand that this will take some getting used to for some of our end users you will see that in the long run the new naming will be much more consistent and straightforward. And after all, most of these changes have been requested by you and we are happy that we can finally deliver them in our upcoming major release 13.



Portfolio Analysis — Keeping it Simple

Since we introduced the Portfolio Analysis Option (PAO) we have often been asked what are “good” criteria for portfolio analysis. This is of course a tough question that is not easy to answer, as the “good” criteria depend on your project organization and what you want to achieve with portfolio analysis.

However, we thought we ask someone who knows more about such topics than we do and we approached Gernot Winkler, the Co-CEO of pmcc, one of the leading PM consulting companies in Austria, with this question. Surprisingly, he in fact had a simple answer that should work for almost everyone who has not yet concrete, defined criteria: use the Eisenhower Matrix.

The Eisenhower Matrix uses two simple, manually rated criteria:

  • “Importance” (German: “Wichtigkeit”): How important is a project regarding company strategy/goals?
  • “Urgency” (German: “Dringlichkeit”): How soon does the project need to be delivered?

Importance is usually visualized on the x-axis, urgency on the y-axis. We at onepoint often “enhance” the Eisenhower matrix by using a linked (automatic) criteria based on the plan effort for the size of the bubbles and the project status for the color. This also allows us to see what stage the project is currently in and whether we are dealing with small, medium-sized, or large projects.

As you all already know, onepoint strongly believes in a principle that was best summarized by the famous researcher Albert Einstein: “Keep it as simple as possible, but no simpler”. We think this is especially true for portfolio analysis: use the most simple set of criteria that fits your needs and with the Eisenhower matrix you will have a very simple, but practical set of criteria to start with.



About onepoint REPORT

onepoint REPORT is a quarterly, electronic publication, issued by onepoint PROJECTS GmbH. Please use the following links to manage your onepoint REPORT subscription:

About onepoint PROJECTS

onepoint PROJECTS is the leading provider of integrated project and portfolio management solutions for innovative project organizations. Unlike traditional PPM software, onepoint PROJECTS integrates formal, agile and JIRA projects into a single project portfolio and resource utilization database. onepoint enables project-oriented organizations to increase project and portfolio transparency, shorten project lead times, better implement best practices and optimize resource utilization. By building on open standards and technologies, providing both cloud-based/SaaS and on-premise installations and with its strategic focus on making PM systems easy to deploy, onepoint redefines ROI for project management solutions.

The company and product names mentioned are trademarks of their respective owners as far as registered.